Frequently asked questions

The most frequently asked questions regarding our Annual General Meeting can be found here.

Date and arrival

The next Annual General Meeting will take place on Wednesday, 10 June 2020 at the Hamburg Messe, Hall A3, Entrance West (access via Lagerstraße, postal address: Messeplatz 1, 20357 Hamburg) in Hamburg.

The Annual General Meeting starts at 10:00 a.m. CEST, admission is from 9:00 a.m. CEST.

The Annual General Meeting begins at 10:00 a.m. CEST. Admission is from 9:00 a.m. CEST. No statements can be made in advance about the end of the Annual General Meeting. The duration depends on the course of the event, i.e. among other things on the type and number of questions asked.

Together with your admission ticket to the Annual General Meeting, we will include a prepaid ticket for Hamburg’s public transport system (HVV – Hamburger Verkehrsverbund) on the date of the meeting. Any other costs incurred in connection with attending our Annual General Meeting will not be reimbursed by the company.

Invitation, registration and attendance

The Annual General Meeting is basically the meeting of shareholders of the company. Shareholders may attend or be represented by proxy. The conditions for participation and exercising of voting rights can be found in the invitation to the Annual General Meeting.

As a shareholder of Hamburger Hafen und Logistik AG, you can use our online registration service for electronic mailing of the invitation to the Annual General Meeting. 

Access to the online service

As a shareholder of Hamburger Hafen und Logistik AG, you can use our online registration service and order your ticket, cast your vote by postal ballot or issue a power of attorney and instruction to the company's voting representatives.

Access to the online service

You can attend the Annual General Meeting by ordering an admission ticket for your personal participation, registering a person of your choice as a proxy to attend the Annual General Meeting, giving power of attorney and instructions to the proxies of Hamburger Hafen und Logistik AG, voting by postal ballot or a credit institution, a shareholder association or person.

You may register for attendance at the Annual General Meeting and order your ticket, vote by postal ballot or give us your power of attorney and instructions to the company's proxies via our online service.

Access to the online service

The registration deadline for the Annual General Meeting ends seven days before the date of the event. If you have not received an invitation ten days before the Annual General Meeting, please contact the IR team by telephone.

A shareholder can receive several invitations for himself only if he is registered under different shareholder numbers in the share register, e.g. because he holds shares in various deposits. He must then register for each shareholder number so that all voting rights are represented or can be exercised at the Annual General Meeting.

Course and execution

No, the Annual General Meeting of HHLA will not be broadcast on the internet.

The Annual General Meeting will be held in German.

Shareholders who leave the Annual General Meeting early have the option of entrusting another participant with the exercise of their rights or giving power of attorney and instructions to the proxies nominated by the Company.

A shareholder can leave the Annual General Meeting via the exit desk. Upon leaving, however, the shareholder must log out of the exit control and re-register upon re-entry, so that the attendance list can be updated accordingly.

Snacks and drinks are offered in the foyer.

Smoking is prohibited throughout the building.

General information

Please make address changes in writing to your respective custodian bank with the request for forwarding via Deutsche Börse Clearing to the share register. For legal reasons, it is not possible for HHLA or our registrar to accept changes to your address.

Please make name changes in writing to your respective custodian bank with the request for forwarding via Deutsche Börse Clearing to the share register. For legal reasons, it is not possible for HHLA or our registrar to accept changes to your name.

Last update: December 2019