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How Does Pre-announcement via TR02 Work?

Truck drivers and haulage companies can exchange transport data with the terminals via the TR02 data interface. A pre-announcement number (PAN) will ultimately be allocated by the terminal and sent to you. The process has four stages, as can be seen in the illustration.

 

The company submits all necessary transport and container data with a status request for each container (step 1). The terminal reviews the information and checks whether transport is executable. Based on this, the terminal reports back with reliable status information (step 2) including specific instructions for processing (for example: bring documents). The haulage company or truck driver subsequently makes the booking for the entire transport (inbound and outbound containers) (step 3). The terminal allocates a specific pre-announcement number to each truck visit (step 4), which the driver must have ready upon arrival at the terminal.

 

Dispatch Attributes in TR02

The status information reported back via the TR02 data interface will include an indication on the feasibility of the transport – the so-called dispatch attribute. It will contain a clear code indicating the feasibility of the transport, as follows:

 
Status
Processing codes
Not executable
500–699  Incorrect data must be corrected by the truck driver or the haulage company.
Waiting

300–499  Transport cannot be carried out yet. Automatic notification if status changes.
Executable

100–299  The terminal transmits a pre-announcement number (PAN) to the truck driver or the haulage company.

Connections Options

Systems vendor and EDI
Haulage companies and forwarders can also be connected to the TR02 data interface using a software provider or systems vendor. Companies that have their own software can communicate directly via the electronic data interchange (EDI). 


Web application / app
A free web application is available to truck drivers. A valid trucker card is required in order to use the application. The application can be found online at 

For mobile devices, please use the link 

Public Self-service Kiosks at various parking areas

If you do not have a smartphone or any other access to the internet, you can use the self-service kiosks at different locations in the port of Hamburg.

Click on the locations in the following graphic, and a detailed plan opens!

 

Which types of visit have to be pre-announced and which do not? What needs to be considered?

The following table outlines the various transport cases and their specific features when pre-announcing them via TR02. The obligatory pre-announcement applies to all types of visit, apart from some particular transports which cannot be pre-announced. Please note that a further document check is required in some cases in the manual pre-check (MPC) even though the visit has been pre-announced. Certain types of visit must be indicated in the form of a flag in the status request. 

 
Use CaseObligationFlagMPC
Note
Standard Containers                                      
Delivery
Applies to export and transfer
Collection
Applies to import and transfer
Empty Depot Inbound
()
Container with turn-in reference (only CTB) via MPC; in all other cases without MPC.
Empty Depot Outboung
Special Containers
Reefer
()
Collection of reefer container at CTA without MPC; in all other cases via MPC.
Reefer containers are identified by ISO code; non-operating reefers must be indicated.
OOG
Dangerous Goods
Other Special Cases
Customs - NCTS Transit Procedure T1
()
Collections in transit procedure at CTA without MPC; in all other cases via MPC.
KLV rail (land-land transport)
Inspection (customs, veterinary office)
Container Freight Station (CFS) at CTB

The three golden rules

1) Drivers must keep their pre-announcement number handy at all times. Containers will only be handled using this number in the future.

2)
 Trucking companies must book all truck movements (delivering and/or receiving containers). This is the only way to optimise processes together with the terminal. 


3)
 Keep your pre-announcement data up to date, and add missing information as soon as it becomes available. You will receive the right feedback and benefit from faster processing at the terminal only if your data is correct.