Description of the position:

The Maintenance Coordinator supports the day-to-day execution of preventive and corrective maintenance activities on terminal equipment, ensuring safe access, efficient scheduling, and accurate tracking of maintenance progress and downtime. The role acts as a key interface between Maintenance, Operations, Control Room, Shift Leaders, and Contractors, contributing to equipment availability, safety compliance, and data integrity within the Maintenance Management System (MMS).

Responsabilities:

Maintenance Coordination & Execution

•    Coordinate daily preventive and corrective maintenance activities in line with the approved maintenance plan.
•    Support the release and return of equipment in close coordination with Operations and the Control Room.
•    Monitor and track the real-time status of equipment under maintenance, including downtime and progress updates.
•    Verify completion of maintenance tasks and ensure accurate and timely updates in the MMS.

Safety, Compliance & Risk Management

•    Ensure proper implementation of LOTO procedures, work permits, and safe equipment access prior to maintenance execution.
•    Support and enforce the practical application of Risk Assessments, JSAs, SOPs, and safety procedures on site.
•    Lead and coordinate Toolbox Talks (TBTs) to reinforce safety awareness and correct work practices.
•    Actively report and follow up on unsafe conditions, near misses, and non-conformities.

Coordination & Communication

•    Serve as an operational link between Maintenance, Operations, Control Room, Shift Leaders, and external Contractors.
•    Support the Senior Maintenance Coordinator in performance monitoring and reporting.
•    Ensure timely and effective communication regarding equipment availability, maintenance status, and operational constraints.

Performance & Continuous Improvement

•    Contribute to maintenance performance tracking (e.g. availability, downtime, execution efficiency).
•    Support continuous improvement initiatives related to maintenance processes, safety, and coordination.
•    Promote discipline, accountability, and adherence to HHLA PLT standards.

Key Interfaces

•    Senior Maintenance Coordinator
•    Operations Team
•    Control Room
•    Shift Leaders
•    External Contractors
•    Technical Support Functions

Requirements:

Education & Experience

•    Technical school diploma or engineering background (mechanical, electrical, industrial, or similar).
•    2–5 years of experience in maintenance coordination, maintenance planning, or field maintenance execution.
•    Preferably experienced in mechanical and/or electrical operations, port equipment, industrial plants, or logistics environments

Technical Skills & Knowledge Required (specific skills and knowledge required for the position)

•    Basic mechanical and electrical knowledge applicable to industrial or port equipment.
•    Understanding of preventive and corrective maintenance principles.
•    Familiarity with LOTO procedures, work permits, and safe maintenance practices.
•    Experience working with Maintenance Management Systems (MMS / CMMS).
•    Ability to monitor equipment status and maintenance progress in real time.
•    Basic understanding of maintenance KPIs (availability, downtime, execution efficiency).

Behavioral Competences Required

•    Strong organizational and coordination skills.
•    Clear, structured, and effective communication.
•    Safety-first mindset with attention to detail.
•    Ability to work under operational pressure and manage multiple priorities.
•    Proactive, hands-on, and solution-oriented approach.
•    Team-oriented attitude with the ability to interact effectively across functions and with contractors.
•    Accountability and discipline in following procedures and standards.

Language Requirements

•    Fluent Italian (spoken and written
•    Fluent English (spoken and written)

HHLA PLT Italy is part of HHLA Group, with over 6.400 employees worldwide. Success means different things to different people. Therefore, we try to make it possible for each employee working for us to be successful in their own way and develop professionally in accordance with our corporate goals.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of the Employer.

HHLA-PLT is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Candidates’ data will be treated in accordance with General Data Protection Regulation 679/2016 (GDPR)